Add Tractor

This article summarizes how to add your tractors / trucks to LoadOps


You can add your tractors in the web application from the Import Option (Import Data) available under Settings.

You can also import the data within the Operations > Equipment> Tractor Tab  by clicking on the upward arrow button as shown below.

To add a tractor manually, go to Operations > Equipment > Tractor Tab > Click on the "Add Tractor" button in the upper right corner.

Enter all the tractor details and click "Add Tractor" as shown below.

There are five different details to enter while creating a tractor.

They are:

1) Registration

2) Tracking

3) Ownership

4) Tractor Details

5) Insurance

Under Registration, enter the Registration details and upload the document by clicking on the "Upload" option shown below. Only Tractor number is required but the more information you keep up to date, the more organized your profile will be.

Registration includes:

  • Tractor Name/#
  • VIN #
  • Registration #
  • State
  • Registration Expiration

Under Tracking, enter the Tracking details as shown below. 

Tracking includes:

  • Location
  • Source (GPS or ELD)
  • Odometer


Under Ownership, enter the ownership details as shown below.

Ownership includes:

  • Owned by (who owns the Tractor)
  • Phone number
  • Owned email
  • Address
  • Whether Tractor is Owned, Leased, or Contracted


Under Tractor Details, enter the details as shown below.

Tractor Details include:

  • Make
  • Model
  • Year
  • Toll Provider
  • Toll Tag
  • Fuel Capacity
  • Fuel Type
  • GVW
  • Brake Options
  • Sleeper Berth
  • Manual Transmission


Under Insurance, enter the Insurance details and upload the document by clicking on the "Upload" option shown below.

  • Insurance includes:
  • File Upload
  • Insurance Provider
  • Valid Dates



Tractor Settings:

Click on the Square Box shown below to maximize the tractor window.

There are different statuses of Tractors as below:

Status Description Next Action
Unavailable Tractor is unavailable to assign to a Driver -Mark as Available 
Available Tractor is available to assign to a Driver -Assign to Driver
-Mark as Unavailable
Assigned Tractor is assigned to a driver -Mark as Available

You cannot delete a tractor if it is assigned to any Driver or if it is part of any load.




You can go to Operations> Equipment> Tractors to view the list of Tractors.

You can click on any Tractor to view the tractor details.

There are four different sections available for a tractor.

1) General

2) Alerts Tab

3) Maintenance

4) Payment Terms (Explained in Driver Settlements)

Under the General section of drivers, Assign Driver is only available to Available Tractors, for Unavailable Tractors, it is greyed out. You can see the Driver details if the tractor is assigned to any driver.

Under the General section, you will find the details entered while creating the tractor, you can go to any field and edit them if required. 

You can Assign a Driver for an Available Tractor as shown below.

Under the Alerts Tab section, click on the "+" option as shown below to add an alert for the tractor.

Enter the details while adding the alert as shown below

Under the Maintenance section, click on the "+" option as shown below to add the maintenance activity for the tractor.

Enter the details as shown below while adding a new maintenance record.



You can filter a tractor by Name, Status, Tractor in Transit, and Safety Issues as shown below.

Click on All Filters as shown above to apply a wide variety of filters

Click on the settings icon from the image (add image number) to show/hide columns as shown below.

You can also download all the tractor details by clicking on "DOWNLOAD TABLE DATA" as shown above.